Friday Facts

Complete Your Open Enrollment Beginning Nov. 1

For the plan year beginning Jan. 1, 2021, the annual benefits open enrollment period is Nov. 1 - Nov. 30. Open enrollment postcards that highlight where to access information about open enrollment have been mailed to employees' homes. Instead of booklets, information about open enrollment will be available online through a Brazen link that will be active beginning Nov. 1. This link will be accessible from any device with an internet connection and will be housed on the Intranet and on the Human Resources group on Workplace. Once the link is live, please visit the page and take the time necessary to fully understand your Guthrie benefits and to choose wisely those elections most appropriate for your personal situation.

Important Information for 2021 for those employees who participate in the Guthrie Network Advantage plans (GNA):

  • There will be no increase in employee premiums (Guthrie GNA health plan) for calendar year 2021.
  • Medical and Pharmacy Out-of-Pocket Maximums have been updated for the new limits under health care reform
  • You will see different co-pays when using the Clinic Pharmacy or an in-network pharmacy through Optum.
  • Dental coverage will remain with Delta Dental and the coverages will remain the same; the life & disability plans will continue to be administered by Cigna with no changes.
  • The EAP through SupportLinc will not change in the upcoming plan year.

Open enrollment for Guthrie Cortland Medical Center will also take place from Nov. 1 - Nov. 30. Materials for Cortland employees are available on Nov.1 on the ENV Portal.

All benefit eligible employees should log in to Open Enrollment to ensure the tobacco surcharge and spousal surcharge are being applied (or not applied) correctly and to select their benefits elections for the upcoming plan year. If the spousal surcharge does not apply, it is also required for employees to submit the documentation to support that attestation. Employees should also take a moment to review beneficiaries, address, phone number, and emergency contact information to ensure that it is correct.

If you have additional questions, please contact the Benefits staff in Human Resources by sending an email to benefits@guthrie.org or by calling 570-887-4401. In addition, look for more information about open enrollment in the Brazen link on Nov. 1.

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    Article Date: October 30, 2020

    Phishing on the Rise

    As the COVID-19 crisis continues to evolve, cyberthreats have been on the increase - nationwide and in our region. Phishing is a form of social engineering in which an attacker will try to trick a user/employee into clicking a link containing malicious code or reveal sensitive information by way of an email or other electronic communication. Guthrie has been the target of several sophisticated email phishing attacks, measuring over 1,000 phishing messages per day. In addition, The Federal Bureau of Investigation (FBI) has issued an alert to U.S. health care organizations to watch for what they are calling a credible threat of increased ransomware attacks against hospitals and clinics often spread via email in attachments or malicious links. We have also received a warning from Mayo Clinic as a member of the Mayo Clinic Care Network about this threat. Fortunately, we have advanced tools to help in mitigating these risks, but we still need your help to combat this growing threat!

    Why is combating phishing important to Guthrie?

    • Phishing and Ransomware attacks were up 50% in Q3, 2020.
    • Across all industries, 60% of all significant security incidents are attributed to phishing attacks.
    • Phishing accounts for 69% of incidents in hospitals and healthcare systems.
    • The US healthcare sector is the most targeted globally for Phishing and Ransomware attacks.
      • Why? Patient health information is a valuable commodity in illicit markets, and healthcare systems ill prepared for such attacks, have been paying ransoms rather than possibly impacting patient care.
      • Other regional healthcare systems were impacted for over a week earlier this month due to such attacks.
    • Guthrie mitigates over 1,000 phishing messages per day.

    Every Guthrie employee plays a role in protecting the organization from attacks. Click here to learn what to look for and what to do if you suspect you have received a phishing e-mail.   

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    Article Date: October 30, 2020

    NYS COVID-19 Travel Advisory Changes

    Guthrie continues to follow employee travel guidelines that align with the NYS COVID-19 Travel Advisory. One state has been added to the NYS COVID-19 Travel Advisory, which lists states where 10% of the total population has tested positive for COVID-19 or the transmission rate is above 10 per 100,000 people on a rolling seven-day average. The newly added state is California. No states have been removed.

    All staff must notify their manager in advance of travel. Click here to view the complete and updated list of restricted states.

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    Article Date: October 30, 2020

    New York Travel Restriction Reminder

    New York Governor Andrew Cuomo announced last week that although Pennsylvania now technically meets the criteria to be added to the list of states for restricted travel, he understands that fully restricting travel between states that share a border is not practical. Instead, he urged that residents avoid non-essential travel.

    As employees of a business that provides essential services, Guthrie employees should continue to travel from Pennsylvania to New York and vice versa for work. Please click here to access a letter that can be printed and  shared with law enforcement should you be questioned about your travel. You should also have your Guthrie employee ID with you at all times when traveling for work.

    Patients are also able to travel freely between states for healthcare.

    Article Date: October 30, 2020

    Free Meal Wednesdays for Employees

    Starting Wednesday, November 4, all Guthrie employees and providers can receive one free meal every Wednesday at a Guthrie hospital cafeteria. Understanding the difficult days every team member is experiencing during this hectic time, Guthrie leadership wants to express its heart-felt appreciation to our hard-working employees. Employees can visit any hospital cafeteria and get either a free breakfast, lunch, or dinner by showing their badge.

    While this is a single gesture to show appreciation, leadership will continue to look for ways in the upcoming weeks to demonstrate and recognize the efforts being made at every level of the organization. Free Meal Wednesday will be a weekly event until December 30.

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    Article Date: October 30, 2020

    Last Chance for Mandatory Flu Vaccinations

    The deadline to receive the flu shot is Monday, Nov. 2. All forms must be submitted electronically to Employee Health by this date.

    All employees must use the QR code below or visit https://tinyurl.com/y5z4zux5 to complete their consent form BEFORE they receive their vaccine.

    QR Consent Form

    Documentation of influenza vaccines that were not administered within the department or during an Employee Health Flu clinic MUST be submitted online at https://tinyurl.com/y622eb58. This is the only format for submitting this documentation this year. Copays may apply for immunizations received at non-Guthrie facilities.

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    Article Date: October 30, 2020

    GMG Recognizes Retirees and Distinguished Award Winners

    In light of the ongoing pandemic, the Guthrie Medical Group Reward and Recognition Committee has canceled the annual banquet that was originally scheduled to be held this month.

    While the pandemic has forced the cancellation of the dinner, we still honor the contributions of all employees who have chosen to make Guthrie their long-term career choice. The theme for this year's recognition is "Everyday Hero."

    In the video below, Dr. Scopelliti thanks the GMG Retirees from the past year and announces the winners of the Donald Guthrie Distinguished Employee and Donald Guthrie Distinguished Provider Awards. If you cannot view the video, click here to view on YouTube.

    Last week, we celebrated GMG’s 20-45-year recipients where there was an error on the employee list. We also celebrate Nicole Cole and Sue Sinsabaugh for their 20-year commitments to the Guthrie Medical Group. Click here for an updated 20-45-year recognition list.

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    Article Date: October 30, 2020

    Guthrie Awards Grant to Cortland Repertory Theatre

    Guthrie's Community Benefit Grant Program awarded $1,000 to the Cortland Repertory Theatre in support of a socially distanced, drive-thru theatrical experience called “Ghosts in the Park,” held on Oct. 30 and Oct. 31 in Dwyer Memorial Park in Preble, N.Y. The theater is offering this experience to families as an alternative to trick or treating and will provide small bags of healthy treats for the children, rather than candy.

    This grant was awarded as part of Guthrie’s Community Benefit Grant Program, which funds projects based on Guthrie’s Community Health Needs Assessment. The Patient Protection and Affordable Care Act (PPACA) requires non-profit hospitals to complete a community needs assessment (CHNA) every three years. The following areas of need were identified for 2020-2023: obesity, access to mental health providers, and cancer incidence with a focus on tobacco usage.

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    Members of the Cortland Repertory Theatre prepare for "Ghosts in the Park"

     

    Article Date: October 30, 2020

    Applications for Guthrie Scholarship Program for Area Seniors Due Jan. 22

    Guthrie offers scholarships to area high school seniors who plan to enter, in the summer or fall of 2021, an accredited college, university, hospital-based nursing, or allied health program with careers in health professions, including hospital administration or medical research.  

    There are also a limited number of Guthrie Employee Scholarships for the children of Guthrie employees who plan to enroll in an accredited junior college, college or university in the summer or fall of 2021. The employee must be a .6 FTE or greater and have one or more years of employment with Guthrie. These scholarships will support any field of study.

    Full details and the applications are available at:

    • http://www.guthrie.org/press-releases, then click “Application Packet 2021" in the right margin
    • School Guidance Departments
    • Guthrie Human Resources and Administration Offices (Sayre campus, Corning Hospital, Cortland Regional Medical Center, Troy Community Hospital and Towanda Memorial Hospital)

    The deadline for applying for these scholarships is Friday, Jan. 22, 2021. Children of Guthrie physicians are not eligible. If you have any questions, please call Kim Stermer at 570-887-3004.

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    Article Date: October 30, 2020

    Guthrie Robert Packer Hospital Pillars of Excellence

    The November Guthrie Robert Packer Hospital Pillars of Excellence Award was presented to Michele Varano, Volunteer and Courtesy Services.

    Michele was nominated by a colleague, who said: “Between all of the work she did organizing the temperature screening schedule during the first run of the pandemic, all the shifts she worked herself when she did not have someone to fill them, planning a gorgeous wedding on 5 Main and coming up with decorations, etc...even recruiting her Mom to make the wedding cake!  Michelle really does go WAY above and beyond what is expected of her position, and I cannot think of a person who is more deserving of being one of our Honorees of the Month!” Michele received an engraved award, flowers, and a parking spot for the month of November.

    The Guthrie Robert Packer Hospital Pillars of Excellence Award is presented monthly to an employee who demonstrates consistent, positive behaviors and meets eligibility criteria. The RPH Employee Recognition Committee reviews nominations and selects one honoree each month. Nomination forms and award criteria are available on the Guthrie intranet or from department managers.

    Congratulations to all those who were nominated this month: Jaci Wolcott, Sterile Processing; Vanessa Kabes, 2ICU; Ncedo Ndlovu, Operating Room; Penny Twigg, Sterile Processing; Wendi Allen, Ultrasound

    pillars
    Brian Machado, Vice President, Cardiovascular Services, Honoree Michele Varano, Michael Hogan, VP, Support Services

     

    Article Date: October 30, 2020

    Robert Packer Hospital Announces Presenting Sponsorship of the 2020 Guthrie Sayre Turkey Trot

    The Robert Packer Hospital Auxiliary announced that it will continue its generous support of the Guthrie Sayre Turkey Trot as the presenting sponsor in 2020.

    Proceeds from this year’s race will benefit Guthrie’s Cancer Care Fund which helps provide financial relief to cancer patients at all Guthrie Cancer Center facilities. Financial burdens can take a significant toll on our patients who should be focusing on healing and finishing their fight against cancer. Guthrie’s Cancer Care Fund is there to assist with expenses related to housing, transportation, and utilities. 

    For 13 years, the Sayre Turkey Trot has created an incredible legacy of giving thanks and giving back and we want to continue that legacy this year. The race, usually held in downtown Sayre on Thanksgiving morning, will be held virtually this year.

    Participants are asked to register for the event, and then walk or run a 5k distance anytime during Thanksgiving week, between Nov. 22–29. Those who participate are also encouraged to share their training and race week photos on the Sayre Turkey Trot Facebook page.

    Click here for more information and to register for the race. Registration will close on Nov. 28. Register by Nov. 21 to guarantee you will receive a commemorative race t-shirt.

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    Article Date: October 30, 2020

    Skype for Business to Microsoft Teams Transition FAQ

    On Monday, Nov. 2, Microsoft Teams will officially replace Skype for Business, becoming the primary app for chat and online meetings for all Guthrie employees.

    The Teams platform is Microsoft's way to combine the business-critical collaboration capabilities of Skype for Business with other collaboration tools, app integrations, and file storage options all in one place. This modern Cloud workplace creates new experiences for meetings and collaboration opportunities, allowing users to make better use of their time and leverage more of what Microsoft O365 has to offer.

    For more information, click here for an FAQ about the transition. Employees can also join the O365 Training Tips and Tricks group on Workplace to access Microsoft Teams training materials or to ask questions about the migration.

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    Article Date: October 30, 2020

    New Policy System Feedback

    As the technology world advances and The Guthrie Clinic grows, we have recognized that the current ways in which employees’ access and utilize Guthrie policies and procedures have become outdated and complex. As a result, we are implementing a new policy system that will replace Compliance 360 (and Medworxx/MediaLab at Cortland.)

    A new electronic policy system will be implemented for all Guthrie sites and services. Current policy and procedures will be moved to the new system. Employees will be notified and provided instructions for use when the new system is ready. Site go-live dates will be spread out over the next several months. Stay tuned for more information!   

    In preparation for this change, your feedback will be helpful in making sure the new policy system and services meet your needs. Please complete the brief four question survey by clicking here. It should only take one to two minutes to complete. This survey will be open until Nov. 6.

    Thank you for your time in helping us to understand how the new system can best meet your needs. Contact Barbara Gordon, Director, Policy Management, at Barbara.gordon@guthrie.org with questions.

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    Article Date: October 30, 2020

    Annual United Way Campaign Continues

    The Annual Guthrie United Way campaign continues until Nov. 6, 2020 for all entities except Guthrie Cortland Medical Center. The United Way offers support to many area agencies such as the American Red Cross, Abuse and Rape Crisis Centers, Home Delivered Meals, Youth Substance Abuse Prevention Services, Libraries, 4-H Clubs, and specific charities like Sayre House of Hope and Children’s House.

    To make a donation, please click here to visit Guthrie’s United Way Campaign giving page. Once logged in, you can make a one-time gift or a payroll deduction pledge to the United Way location of your choice. If you would like to make your donation via a paper pledge card, you can request one from your manager or from Resource Development.

    For more information, email UnitedWayCoordinator@guthrie.org or call 570-887-4420. Thank you for your help in supporting our community by making a gift to this year’s United Way Campaign!

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    Article Date: October 30, 2020

    Annual Training Modules – Last Chance to Complete

    The annual training modules must be completed no later than Oct. 31. Managers are responsible for monitoring the completion rates for their area(s). In an effort to assist managers, we have provided a document that offers a simple step-by-step approach on how to review direct reports, change reporting relationships in Peoplesoft, and leverage team monitor in Guthrie Learn to view status of completions.

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    Article Date: October 30, 2020

    Fidelity One-on-One Meetings in November

    Fidelity one-on-one meetings will take place on Tuesday, Nov. 17, Wednesday, Nov. 18, and Thursday, Nov. 19 via phone or virtual appointment. Fidelity offers a range of investment options and planning tools for the Guthrie Clinic Retirement Plan. To schedule an appointment, please visit www.fidelity.com/reserve and follow the directions below.

    • For work location, choose: Pennsylvania
    • For employer, choose: Guthrie Clinic
    • For preferred event location, choose: Phone
    • In section 3, choose: Talk on the phone with a consultant

    Please call Shelley Rudloff in Human Resources at 570-887-4399 with any questions or concerns.

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    Article Date: October 30, 2020

    Pink Pumpkins Contest Winners Announced

    Congratulations to the winners of the Pink Pumpkin Contest, listed below. Cancer Center staff will reach out to the winners to schedule the delivery of their prizes.

    • First place: Towanda Memorial Hospital Cardiopulmonary
    • Second place: Central Charge Entry
    • Third place: Nurse Recruitment

    Thank you to all the teams that registered a pumpkin for the Pink Pumpkin Contest, where proceeds supported Guthrie’s Breast Care Fund. Guthrie’s Breast Care Fund assists patients who are experiencing financial hardship in accessing the health services they need for diagnosis and treatment of breast cancer. Additional donations can be made through www.guthrie.org/pinkpumpkin.

    Please contact Guthrie Resource Development for fund-related questions at Resource_Development@guthrie.org or 570-887-4420. For contest questions, contact Emily Scrivener at 570-887-2721.

    pink pumpkin winners
    Pictured are the winning pumpkins from left to right: First Place Winner Towanda Memorial Hospital Cardiopulmonary, Second Place Winner Central Charge Entry, Third Place Winner Nurse Recruitment

     

    Article Date: October 30, 2020

    "Make a Plan" – Back-to-School Checklist

    We continue to share suggestions for "Make a Plan", a campaign presented by the Parent/Guardian Support Team at Guthrie. This team has been created to evaluate the needs of Guthrie employees who are parents or guardians of children who are returning to school in their new way of learning. “Make a Plan” will offer regular tips in Friday Facts, covering a variety of topics to help employees with children adjust to a new normal.

    This week's topic: Remote Learning – Setting up for Success

    Make a space: Create a special, personalized corner of a room dedicated to learning, creating, and reading. Use a movable box or crate if space is precious. Let your kid help prepare the space for school, even if that just means putting a decorated pencil box next to the device they will be using. Getting the space ready will help them get ready to learn.

    Set a routine: Little kids need more structure, so make sure to let them know what to expect. You can create a visual schedule they can follow. Older kids can use a calendar, planner, chalkboard, or digital organizer to keep track of what is happening each day. Have them follow a routine as if they are going to school (getting dressed, brushing teeth, etc.) instead of lying in bed in their pajamas, which could lead to less learning. Breaks are really important, especially for kids with learning and attention issues, so make sure to build those in and break assignments into smaller pieces.

    Review expectations: Go over what the school and teachers expect around online learning. Fill out a digital learning pledge with your young kids or co-create a learning agreement with tweens and teens to help set the tone for distance learning. Set some expectations of your own as well. When can your child expect to spend time with you? When should they avoid interrupting you? What can they do in their downtime? Come up with a list of "must dos" and "may dos" together to cover the essentials and activities of choice. If kids are sharing devices with siblings, make sure they understand how the devices are to be shared, including who gets to do what on the device and when.

    Click here for additional resources and advice about distance learning.

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    Article Date: October 30, 2020

    Wound Care Webinar

    November 19, 2020 is Worldwide Pressure Injury Prevention Day. Are you up on the latest in pressure injury prevention?

    Join Dr. Diane Krasner, wound and skin care consultant; fellow, the American Academy of Nursing; co-chair, Why Wound Care?; co-editor, Chronic Wound Care: The Essentials; and adjunct clinical faculty, HACC York Campus-Nursing for a free webinar at 12 p.m. on Wednesday, Nov. 19. Topics covered will include:

    • New and notable terminology, guidelines, consensus documents and position papers
    • Medical device-related pressure injuries
    • COVID pressure injuries and wound care
    • End-of-life pressure injuries
    • Pressure injury litigation in Pennsylvania

    This up-to-date information will help you and your facility to care for patients/residents with pressure injuries confidently. Attendees will also receive a complimentary PDF copy of the eBook "Chronic Wound Care: The Essentials”. 1.0 continuing education hour will be awarded for completion of this webinar. Continuing education credits apply to Pennsylvania registered nurses only.

    Click here to register.

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    Article Date: October 30, 2020

    Celebrate Our "Guthrie Greats"

    Guthrie employees and providers continue to work together each day, going above and beyond to make Guthrie an excellent place to work and receive care. While many staff already utilize the Cheers for Peers group on Workplace to thank or recognize fellow staff for their accomplishments or for exhibiting outstanding service to our patients and to each other, we know there are more great stories to tell.

    Thank to everyone who has already celebrated our "Guthrie Greats" - colleagues who embody Guthrie values including comfort, communication, environment, excellence, ownership, patient-centeredness, professionalism, respect/dignity, responsiveness, and teamwork.

    Visit the Cheers for Peers group on Workplace and share a note of thanks, kudos, inspirational thoughts or a success story about a person or team who is a Guthrie Great. Photos are highly encouraged to go along with the post, and photos from your cell phone are fine. Make sure to include the hashtag #GuthrieGreats in your post. Thank you for all that you do!

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    Article Date: October 30, 2020

    Hot Job This Week

    hot jobs

    Provider Services Assistant, Provider Services - Per Diem, Sayre

    To see this and other available jobs, click here to visit the careers page. If you know someone looking to join a great health care team, please pass along the job posting.

    Article Date: October 30, 2020

    This Week on Workplace

    100 watchmen wp
    The Heart and Vascular Center celebrated its 100th Watchman procedure.
    waters wp recognition
    Emily Waters was recognized at her team's huddle and presented a card and gift basket from her staff for being a super manager of the Med/Surg unit.
    cortland pink masks wp
    Guthrie Cortland Medical Center Behavioral Health wore pink masks for Breast Cancer Awareness Month.
    troy clinic halloween wp
    The Guthrie Troy practice spread the Halloween spirit.

    Click here to visit Workplace where you can see and post stories like these and much more.

    Article Date: October 30, 2020

    Events Across the Guthrie System

    In light of the circumstances surrounding the COVID-19 outbreak, many events have been canceled or will be rescheduled for a later date. Click here for an updated list of postponed and canceled events.

    Article Date: October 30, 2020

    Have a Guthrie story to share?
    Call 570-887-4415 or email corporate_communications@guthrie.org

    All stories for the week need to be submitted by Wednesday at 12 p.m.